Scientiae is an international research group in early-modern intellectual history, directed by an executive committee. The Executive Committee is responsible for, and has control of, the name, branding, mission, web presence, and professional profile of the group.
- The main activity of Scientiae is an annual conference.
- The language of the conference is English.
- The conference is hosted in a different academic location each year.
- The conference takes place over 3+ days and features 100+ delegates meeting in parallel sessions.
- Sessions are interdisciplinary.
- There are opening and closing plenary addresses by major scholars in the field.
- There is a casual conference dinner/banquet.
- There may be other events and elements.
- The Scientiae conference, year by year, is hosted and organized by local convenors.
- Convenors may or may not include members of the executive committee.
- Convenors are responsible for managing conference logistics, scheduling, funding, inquiries, publicity, programme information, and the like. (See “Guidelines for Convenors.”)
- The convenors are added to the Scientiae executive committee for the organizing period of each conference.
- The expanded committee-executive+convenors-is called the steering committee.
- Convenors should bring regular updates to the steering committee.
- Convenors should direct, as necessary, local organizing networks and assistants.
- CFP is written and approved by the steering committee.
- CFP is circulated and publicized by the convenors.
- Plenary speakers are selected and approved by the steering committee, and approached by members of the steering committee delegated for that purpose.
- Adjudication of proposals is done by a sub-set (3 members) of the steering committee. These are called the adjudicators.
- At least one adjudicator must be a member of the executive committee.
- Post-conference publishing is managed by members of the steering committee.
